As everyone knows, outdoor events have become all the rage in the post-COVID era. Many people cite the endless variety of activities, the ability to incorporate friends, families with children, and building a bond throughout their entire community. Businesses are also switching to outdoor events. It can make employees feel more comfortable and also offer a change of pace for workers who may be focused on a day-to-day grind.
Planning an outdoor event is a great way to celebrate a particular day, hold a fundraiser for a nonprofit cause, or recognize a team who reached a specific goal. Using a large outdoor venue enables a planner to have the freedom to organize things however they wish. You won’t have to use an existing program or plan. You can decorate however you want by using an outdoor venue with a clean slate. It’s also easier to find a location that suits your event.
Whether you want a large venue to accommodate many hundreds of guests or a smaller and more intimate location, you’re more likely to find a host willing to accommodate your needs with an outdoor event. Smaller events are especially suited to outdoor hosting as long as you have the proper restroom facilities. It’s important that your guests aren’t marching through the host’s house or offices.
Having an event outside presents an entirely new set of challenges. During the planning for your event, it’s vital to remember that the attendees have specific requirements. Safety should also be your primary concern. The guests have to feel as relaxed as possible so they can enjoy the event that you’ve planned. Their safety is paramount, and it’s essential to incorporate a system for them to feel safe and secure while using the restroom.
A crucial part of safety is sanitation and hygiene. Having a modern restroom facility for guests is a sure way to wow them and offer a Safeway to manage their hygiene in a way that will always be remembered. A portable luxury restroom trailer is a surefire way to leave an impression that will last long after the event concludes.
The Pros of Using an Outdoor Event Space
There are many reasons that people want to use an outdoor event space instead of planning an indoor event. Here are the top three reasons cited by event planners who plan outdoor events in Florida and south Georgia.
1. Room to Roam
The amount of space guests will have to mingle and enjoy themselves is almost certainly the best reason to hold an outdoor event. Indoor events can be limited in size and scope, but an outdoor event is only limited by your imagination. The event’s size and limitations are entirely within your control. As the planner, you can choose where the event starts and stops, as well as the location and time.
2. More Options
With a larger event area, you give yourself more opportunities. The larger size allows you to hold events and plan activities that would otherwise be impossible to do. Holding an event indoors limits the type of activities and the variety of entertainment that can be provided to your guests. An outdoor event is only limited by the planner’s imagination. Entertainment options are endless, plus vendors and activities can be set up around the event perimeter. You can funnel your guests toward central locations. The ability to plan your events without being limited by space constraints is a huge benefit when planning an outdoor event in Florida.
3. Complete Control
Holding your event outdoors allows you to invite the crowd you want. Whether it’s a large crowd or a small one, you have the ability to control crowd size to form an optimal group and create a truly memorable experience. Planning a concert in Florida or hosting a community event with live music complete with a stage and outdoor restrooms is possible at many venues. In addition to portable restroom trailers, planners need to consider event lighting and where the event’s attendees will sit. They also need to come up with an overall theme for the event. Will it be an informal event or a more formal one? Fun and relaxed, or structured with a less adaptable plan?
Drawbacks When Hosting an Outdoor Event
There is no getting around it. Encountering drawbacks will be part of the process when it comes to hosting an outdoor event. You have to consider the pros and cons of hosting an event outdoors in Florida and south Georgia.
1. Weather
The obvious main obstacle to hosting an outdoor event in Florida is the weather. The weather in Florida and southern Georgia is highly unpredictable, especially in the summer. When planning your outdoor event, make sure that you investigate weather patterns from the previous 10 or 20 years to get a good handle on what the weather conditions might be like during your event. You can plan accordingly by comparing historical weather patterns to your event date. Always make sure that you have a backup plan in case of inclement weather. Dealing with a company that sets up outdoor tents or having a backup date are both options that should be considered. No one wants to consider the negative implications of weather, but it’s essential as the event planner that you have an alternate plan.
2. Budget
This isn’t exactly a drawback, but it is a constraint everybody needs to consider. Staying within the budget is something every event planner has to deal with. Outdoor events can cost quite a lot of money, especially large ones. Some venues need to be fully equipped for an event of the type or size you may be planning. You should find a way to set up some of the necessities the guests need, such as lights, food, places to sit, and portable bathrooms for them to use.
3. Bathrooms
Speaking of restrooms, that’s a must-have item that you can’t forget to plan for. Most outdoor venues won’t have the facilities that you require. Whether that’s someone’s house or a large concert venue in Florida. On the plus side, while you need to fit restrooms into your budget, managing this aspect of the planning is effortless. Finding a luxury restroom trailer that can work within your budget and wow your crowd is not difficult at all. Restroom trailers can accommodate a single guest, multiple guests, or multiple guests, all at the same time. You can have more than one trailer side-by-side or disperse them throughout your event. Depending on the type of event being hosted, you can even order shower trailers. When deciding which restrooms are best for you, talk to a rental representative and discuss pricing to see if they have any available options that fit your budget while meeting your needs. The chances are excellent that they do.
Ways to Make Your Event Unforgettable
When planning your outdoor event, you want to make sure it is a distinctive event that creates an impression on the guests. There are plenty of different ways to hold a memorable event that stands out in the minds of your guests when they look back on it. Having a theme in mind is a great start. You should go with a seasonal theme such as a winter, spring, summer, or fall event or a more specific theme suited to your company or guests. Incorporate everything from the decorations to the signs directing guests into your thematic design. By having an overall design focus, you can create a distinctive event with your own stamp on it.
Try to consider layering upon your theme. If you’re holding an outdoor concert or wedding in the fall, include traditional fall touches such as Earth tone colors and farm-style seating. If you are holding a corporate retreat, have your guests participate in similar activities at similar times. This can create a company bond between the employees that can last and help them become a better team.
Be sure to give your guests a variety of food choices. Not everyone has similar tastes in food, so having a variety for your guests is vital. One thing that has become more popular over the past few years is bringing in a separate food truck to serve the guests. Having a food truck at your event or several food trucks at a large event is a hassle-free way to bring in food for your guests. You can either prepay for the food at an event like a wedding or a party or bring in food trucks to sell food to your guests at a concert or community festival. Either way, this has become one of the most fun and common ways to feed event guests.Since you’re going to be hosting an outdoor event anyway, why not feature your most prominent design element? Nature. Highlighting the outdoor space with the proper lighting and designing your seating to have the best view is one way to create a memorable impression in your guest’s mind. Take inspiration from the nature around you. When you look at your venue, try to envision what your guests will see and how they will interact with the activities and facilities you provide.
Outdoor Event Planning FAQ
1. What is the most important thing to remember when planning my outdoor event?
There is no one important thing that stands above any other, but several things can fall through the cracks. You have to make sure that your event fits within the framework of the venue that you’ve chosen. You can’t try to fit a square peg into a round hole. Another thing that often falls through the cracks is permitting. If you’re using a large event space or holding an event in a large public location, it’s essential to check to see if a permit is required. It’s often just a matter of filing the proper paperwork, but you must be sure to do it. Also, making a checklist for common things you need to plan is a good idea: food, portable bathrooms, event lighting, and other custom event touches.
2. How can I make sure my event is distinctive?
One way to create an event unlike others your guests may have attended is to try a unique theme. You can use themes that others have used in the past, but trying to put a unique touch on that design is vital. If you have a theme chosen, layer different touches onto the event. Focus the event around the theme itself, and it helps to fix the event in the memories of your guests. Incorporate the theme into the food, lighting, seating, and decorative style.
3. What often overlooked item should I make sure I remember?
The primary way that an event can go wrong is to not plan for contingencies. The primary contingency to plan for is the weather. An event can still be a hit regardless of the weather conditions. Still, it’s essential to prepare for those conditions and have a Plan B. Make sure that there is plenty of room in the budget 2 hold the event at a different venue or move the date of the event itself if the weather becomes an issue. Have a backup plan for food vendors, and make sure to have spaces for the guests if the event goes on. Buildings or other shelters they can move to are a plus when looking at event venues.
4. How many bathrooms will I need?
Generally speaking, for every 100 guests, the event has, you will want a bathroom to accommodate those guests. But that is a general number that can change wildly depending on the occasion. Corporations might require fewer restrooms for their events because the event may only be two to four hours long. Then again, a corporation might need an ADA-compliant restroom trailer. Perhaps the event has just under 100 guests, but it will feature alcohol. Some alcohol-focused events can increase bathroom usage by up to 50%. There are even events where having two bathrooms for 100 guests is the optimal amount. One way to be sure you are covered is to talk to an expert from Jones Luxury Restrooms. Reaching out to a company representative from a local business you trust is a surefire way to understand the numbers involved.
5. Do I need separate rental restroom trailers?
Whether or not you need to rent a restroom trailer comes down to how many guests will be at your event. In most cases, an event that lasts over 5 hours should have a portable restroom trailer. You may need more than one trailer depending on the size of the event. Corporate events or events open to the public might also require an ADA-compliant restroom trailer. Even if the event is smaller than 100 people, it’s often a good idea to rent a luxury restroom trailer to prevent people from stressing small septic systems, wearing a path through someone’s house, and many other reasons.
6. What separates a porta potty from a bathroom trailer?
Jones Luxury Restrooms specializes in portable restroom trailers that offer amenities above and beyond those inside any porta-potty. We offer luxury toilet trailers that have the fit and finish guests will remember for years to come. Our portable restroom trailers are indistinguishable from high-end restrooms inside hotels or other venues. We also offer a complete array of amenities such as soap, cleaning supplies, towels, toilet paper, hot and cold water, and of course, air conditioning for the hot Florida climate. No porta-potty can compare to a luxury restroom trailer. Eliminating the hassle of cleaning and stocking a high-end restroom makes the planner’s job easier, and the guest’s experience one they will remember.
How Can I Find Out More About Luxury Bathroom Trailers?
If you’re planning an outdoor event, you’ve come to the right place. Jone’s Luxury Restrooms offers everything you need to make your outdoor event seamless and memorable.
We set it up, stock it completely, remove it when we’re done, and we’ll even help you decide where to put the trailer to best fit your event. We can look over the site and recommend where to put the bathroom to make your guests most comfortable. We can move the bathrooms as close or as far away from your event as you want, and we light the exterior to make it easy to find even in the dark.
If you are looking for a luxury restroom trailer rental in Florida, contact us today for an estimate. We can help you find the right restrooms for your event. From the largest concert or sporting event to a backyard party or wedding, we have you covered.